A sub contract job is entered onto the job card as part of creating or processing the workshop job card. See the section on creating an appointment for details.
Before completing and invoicing the job, it is necessary to accept the sub-contract cost and supplier. This confirms the cost of the sub contract work.
To enter the sub contract cost details, click on the "Sub Contract" button on the Workshop Reception Screen :-
Clicking on the Sub contract button will display all existing Sub Contract Work Orders to Suppliers :-
Each line displays the internal order reference, the supplier, date, job no, customer name and sub contract job description. The expected cost of the sub contract work is also displayed.
To progress and confirm the costs of the sub contract job, double-click the line :-
To complete the sub-contract order, enter :-
•a delivery note or invoice no
•the date that the work was completed
•the cost of the sub contract work (before VAT)
•the VAT - only if an invoice no has been entered.
If the user has the privileges and an invoice has been entered, then it is possible to post this directly onto the suppliers account in the purchase ledger by clicking the "Post to Purchase Ledger" tick box.
If a printout confirming the cost entry is required (for accounts), then tick the "Print Goods In Note" box.
When complete, click the "Post" button.