Purchase Order System

The vehicle Purchase Order System allows costs on a stock record to be more closely controlled.

Firstly, it allows a numbered Purchase Order to be issued to a supplier, which defines the budget for the cost.

Once the cost has been incurred (ie sub-contract work has been completed) then the Purchase Order can be authorised.  This links with the suppliers Purchase Ledger Account in the form of generating a GANI entry for later reconciliation with the suppliers invoice.

The key benefits are :-

1.Reduction in reopening of deals due to late costs - the deal cannot be closed with an open Purchase Order

2.Providing Suppliers with clear, priced Purchase Orders

3.Providing visibility and control of the Purchase Order Process.

The following pages provide information on Creating a Purchase Order, Reviewing Open Purchase Orders and Authorising a Purchase Order.